Transportation Routing Excursions Changes and Cancellations
- Excursion cancellations/changes made by telephone must be followed up with a memo. Cancellations not received in the transportation office prior to 4:00 p.m. the day before the scheduled event will incur a $105 charge per bus.
- Any change requests to an excursion the day of the trip will incur a $20 per bus charge (i.e. time, destination, lift bus, etc.) Changes cannot be made with the bus driver.
- Cancellations/changes made by teachers/administrators will be rescheduled based on bus and driver availability.
- Cancellations/changes for any excursion, whether by telephone or by a memo, will only be made for the person(s) signing the request form or the principal.
- The Department of Transportation reserves the right to provide alternate
transportation on any/all excursions. Schools and administrators may select
other transportation on their own, but it must be from the following list
that has been certified by the Department of Transportation and/or
Purchasing Department. These companies are as follows:
- Arrow Stage Lines (303) 373-9119
- Coach USA (303) 421-2780
Note: Schools using charter services other than Denver Public Schools must send a copy of the contract and account number to the Department of Transportation prior to the date of the trip. Schools have individual responsibility for payment to the contracted provider.
If a School chooses not to use the District's Transportation or the alternate companies above, it must be understood that the principal becomes liable (not covered by the District). Students cannot be transported in personal vehicles because they are not covered by the District's liability insurance. Insurance coverage would be the total responsibility of the transporter.
Note: Schools might choose to use parent's, student's or employee's vehicles for school excursions. For insurance reasons, this is the wrong decision, as the district has no insurance coverage for private vehicles transporting students. Basically, the District has no insurance coverage for claims with uninsured or under-insured drivers who are at fault, medical payments, or auto physical damage to privately owned vehicles. If personal vehicles are used for District activities and there is an accident, the owner of the vehicle may be responsible for all damage or injuries. Schools may choose an alternative transportation provider from the approved vendor list maintained by the Transportation Department. Choosing a vendor not on this list could put the School Principal in the position of being responsible for any injuries that may result. The vendors on the approved list are licensed by the public utilities Commission (PUC) and have liability insurance that is deemed acceptable by the district. In no instance should any commercial transportation company be used that is not currently licensed through the Colorado PUC. To reemphasize, there is no District insurance coverage for parents, students or employees using their own vehicles to transport students for school excursions.
The Department of Transportation reserves the right to cancel any or all trips on days of inclement weather. In the event of a bad weather day cancellation, schools and administrators may reschedule by telephone with a follow up memo.
